PA to Director

Based at our Holsworthy Livestock Market we are recruiting a PA to a Director to assist within our busy Agricultural and Professional Departments. This is a mutli-faceted and varied role which will assist in all areas of our business including livestock auctioneering and sales, farms & land sales, estate agency, professional services such as RICS Red Book valuations and also assisting in promotional events such as agricultural shows and events. 

The role: The role includes supporting a Director and Fieldsmen with the day to day running of the business. This will include, but not be limited to, audio and non-audio typing, email management, preparation of letters, reports and comprehensive files and diary/calendar management. As part of the Dairy Team, the successful candidate will also assist the Dairy Secretary by taking entries for dairy sales, typing and preparation of dairy catalogues and possibly attend the livestock markets to assist on sale days. 

The role will also involve carrying out other general administration duties for the Agricultural and Farms/Professional Departments including assisting clients both face to face, via the telephone, emails and letters. 

The successful candidate must be computer literate, have a fast accurate typing speed (at least 50 words per minute), possess excellent communication skills and be able to meet strict deadlines. The role will include handling sensitive and confidential information, so confidentiality is paramount. Must have excellent customer service skills, a methodical nature, and the ability to prioritise and work well under pressure.

The candidate: will be bright, cheerful, willing to help and quick to learn. They will need to be adaptable and conscientious. They must have the ability to use their own initiative and work confidently on their own or as part of a team. Previous PA/secretarial experience and use of Microsoft Word, Excel and Publisher is essential. A background and interest in agriculture is desired. The successful candidate may require a DBS check and credit check for this role. 

This is an interesting and varied role requiring a candidate with a strong work ethic. 

Duties will include (non-exhaustive): 

• • Provide PA/secretarial support to a Director in respect of all aspects of the business
• • Audio and non-audio typing of emails, letters, reports, valuations, sales particulars and presentations 
• • Handling inbound & outgoing telephone calls, taking messages where necessary 
• • Maintain and organise diary system / valuations / appointments 
• • Sending and receiving of emails via Microsoft Outlook 
• • Liaising with external companies such as contractors, suppliers etc 
• • Ensure compliance with Anti-Money Laundering Policy 
• • General PA/secretarial duties including mailing, photocopying, filing etc. 
• • Provide administrative support to the Auctioneers, Fieldsmen and Accounts at Holsworthy as required 
• • Typing accurate dairy catalogues from information supplied by farmers, NMR, CIS or HUKI 
• • Interpreting information appropriately 
• • Preparation of catalogues including help with photocopying and posting 
• • Production of adverts relating to dairy sales 
• • Coordination of dairy entries 
• • Updating website and social media 
• • Preparation of selling information for auctioneers 
• • Collation of passports and input on to the market computer system 
• • Assistance with the organisation of on-farm sales 
• • Any reasonable instruction 
• • To fully comply with the duties and requirements as set out in the Employee Handbook including contributing to necessary office tasks to ensure housekeeping 

Working Hours: 

8.45am until 5.00pm Monday, Tuesday, Thursday, Friday. 

8.00am until 5.00pm Wednesday (market day). 

Possible option of 4-day week for right candidate. 

We reserve the right to close this advertisement early if we receive a high volume of suitable applications.

Closing Date: Friday 9th May 2025